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The following rules and regulations apply to
the rental of the Cove Ridge Center Auditorium, Classroom and Lodges:
RESERVATION
POLICY:
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Reservations for
the center facilities can be made up to one year in advance by calling the
Cove Ridge Center (276)940-2696.
Credit Card payments can also be made at this number.
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A deposit of 30%
is required within 10 business days to guarantee your reservation.
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Payment in full
is due 7 days prior to the event.
CANCELLATION
POLICY:
-
Your deposit is
refundable up to 14 days in advance of the event to be held. There is a
cancellation fee of 10% of the full rental fee or $100.00, whichever is
less. Refunds may take up to 8 weeks to process.
-
Due to the demand
for the use of the center, deposits are non-refundable for events cancelled
less than 14 days before the event.
SECURITY:
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The center
complex is secured each evening at 10:00 pm. Guests staying in the lodges
are responsible for security of that building.
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Smoking and open flames
are prohibited by law in all state facilities.
Both lodges and the center contain sensitive fire alarms for your safety.
It is unlawful to tamper with these devices or cause false alarms. If a
false alarm occurs, guests will be held responsible and could face
termination of use of the facility.
CENTER USE:
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Rental periods
are 8am – 3pm and 4pm – 10pm.
-
Guests are not
guaranteed access to the center until the beginning of their rental period
and are expected to be out of the center by the end of their rental period.
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When scheduling
your event, please remember to allow time for setting up/decorating before
your guests arrive and enough time to remove your items before the end of
the rental period. Guests remaining in the center beyond their rental
period will be charged an additional after-hours fee.
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The center can
accommodate a maximum of 130 guests, with seating for no more than 100 in
the Auditorium and 30 in the Classroom. Depending on the seating
arrangement, this number could be lower.
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Rental fees
include the setup of tables and chairs, audio-visual equipment and
complementary coffee. Other services may be available for an additional
charge.
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There is an
additional charge of $25 for use of the Kitchen in the Cove Ridge Center for
food preparation by a group or outside caterers. Access to some equipment
may be limited, please speak with a staff member for more detailed
information.
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The Great Room,
Library, Deck and Hallway are considered Common Areas and are available to
all groups renting the center. Use of these areas for buffet lines,
registration tables or other activities is not guaranteed unless your group
has reserved Exclusive Use of the Center (both Auditorium and Classroom).
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The furniture in
the Great Room can not be removed or rearranged.
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The use of confetti, glitter, and
paint is prohibited in the center. The use of these items in the center
will result in a housekeeping fee.
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The use of tape or push pins on
the walls is not allowed. Bulletin boards within the Auditorium and
Classroom are available for guests to display decorations.
- State law prohibits the use of
lit candles inside the center and the use of all fireworks, including
sparklers, is prohibited inside the park.
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Guests are
responsible for placing all trash in receptacles at the end of their event.
If additional trash bags are needed, please see a staff member and they will
be happy to assist you.
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The
staff is not responsible for items left in the center or lodges after an
event.
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A housekeeping fee of up to
$200 may be charged to guests for the following: failure to properly dispose
of trash; excessive spillage of food or drink on carpeted areas; use of
glitter, confetti or paint in the center; failure to properly clean the
center’s kitchen to its pre-event state, including washing, drying and
returning items to their labeled storage, wiping down countertops and
appliances; and mopping the floor.
CATERING:
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The Cove Ridge
Center can provide meals for most events.
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You can arrange
for outside caterers to provide food service in the center provided the
caterer follows Virginia Department of Health Guidelines for catering. We
will be happy to work with your caterer in setting up the requested area
prior to the event.
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Responsibility
for the cleanliness of the kitchen after use is the caterers, and
ultimately, that of the sponsoring group. If cleaning supplies are needed,
please see a staff member.
ALCOHOL USE:
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Public use or display of alcoholic beverages is prohibited in Virginia State
Parks without a permit.
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If
you desire to have alcoholic beverages at your event, a
Banquet License from the Virginia Alcoholic Beverage Commission is
required. When you obtain the license, you will receive guidelines on the
serving and use of alcoholic beverages within the confines of the center.
Our staff would be happy to provide information on this procedure.
LODGE USE:
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Lodge check in is
4 pm and check out is 11am.
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Items provided in
the lodges include a washing machine, dishwasher, refrigerator, stove,
cookware, dishes, silverware, pillows, and linens. PLEASE NOTE: Towels are
not to be used at the pool.
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A towel exchange
is available at an additional charge.
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Lodge guests have
free access to the pool during regularly scheduled hours.
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Lodge guests have
ice makers in their refrigerators. If larger quantities of ice are needed,
bagged ice may be purchased from the pool during operating hours, campground
host or area convenience stores.
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When checking out:
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Please remove your
bed sheets and place them in the pillowcase, leave pillows and blankets
on the beds and place used bath towels in the bin located between the
bathrooms.
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Remove all trash
from the bedrooms and bathrooms and place in a large trash bag in the
kitchen.
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Remove all food from
the refrigerator and place your used dishes in the dishwasher and turn
it on before leaving
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